Bill the way your families actually pay

Every tutoring centre handles money a little differently, and your invoices should fit the way your families actually pay. This release gives you more say over monthly billing: choose your timing, write off fees you will never collect, correct dates without starting over, and give each family a clearer running balance.

Choose when fees are billed

You can now set your centre's billing rhythm to match how families pay. Choose In arrears to bill for the month just completed, or In advance to bill for the month ahead. If a student joins partway through a cycle on the in-arrears setting, their first invoice is pro-rated automatically for the days they attended, so the dates always line up with the classes that happened. You will find the choice under Settings → Invoicing → Billing Mode.

Waive an invoice you cannot collect

When a fee will never be collected, you can now mark the invoice as waived instead of deleting or voiding it. Add a short reason, and the invoice stays on file so your numbering, history, and reports remain tidy. Best of all, your outstanding total stops counting money that is never going to arrive, so the figure you see reflects what families genuinely still owe. Look for Waive on the invoice detail page.

Cleaner dates and carried-forward balances

If an invoice was raised for the wrong month, you no longer have to cancel it and rebuild from scratch. You can correct the issue date, due date, and billing period in place, which is handy when a family needs a little more time to pay. Carried-forward balances are clearer too: fully paid invoices are left untouched, and only genuine unpaid amounts roll onto the next invoice, consolidated in one place. A family's running balance is now far easier to follow from one month to the next.